VACANCY: FACILITY MANAGER

CIRCULAR NO: 041/2021

Date: 1 February 2022

 

NBI is passionate about building a team of high-performing individuals who are committed to our purpose of providing products to patients to alleviate pain and suffering and improve their quality of life.

Inspired by our values, we strive to nurture a culture that thrives on innovation and collaboration.

Applications are invited from suitably qualified and experienced candidates for the following vacancy.

 

FACILITY MANAGER

 

Division / Department:            Operations

Position reports to:                  Head of Operations

Grade:                                        15

 

About the role

Facilities management (FM) maintains and manages the facilities used by an organization during the day-to-day operations of the business. Facilities management ensures the integration of processes associated with the NBI site and within the company to maintain and develop services that support and improve the effectiveness of NBI’s primary activities.
FM is responsible for the infrastructure, security, maintenance, and services of work facilities to ensure that they meet the needs of the organisation and its employees. The Facilities Manager provides a single point for the coordination of all services relating to the efficient and effective running of the NBI Facility and managing its impact on its surroundings and environs.

 

Minimum Requirements

  • Bachelor’s Degree in Facility Management or Engineering.
  • Fully literate in MS Office (Word, Excel, PowerPoint, Outlook, Projects).
  • SAP an added advantage.
  • 5 years post-graduate experience managing a manufacturing facility.
  • 5 years of management experience at a middle management level with demonstrated experience in business/commercial aspects.

Preferred:

  • 3 years’ experience in a pharmaceutical manufacturing environment, with in-depth knowledge of cGMP.
  • Postgrad Diploma in Facility Management or Engineering.
  • Understanding of plasma fractionation.

 

Specific Operational Requirements

  • The successful candidate will be required to work an 8-hour shift as rostered.
  • May be required to work overtime to meet the business needs.
  • Must be prepared to work shifts/weekends/public holidays when needed.

 

Specific SHE Requirements

  • Pre-employment, routine, and exit medicals are compulsory due to the nature of the business.
  • Attendance to SHE-related training is mandatory.
  • Adherence to SHE Instructions (Waste Segregation, Water and Energy Saving Initiatives).
  • Compliance with SHE Site Rules is compulsory.
  • NBI uses hazardous and biologically active chemicals. The successful candidate will be required to use proper PPE and will go through medical examinations as per OSH Act requirements.

 

Key Performance Areas

Supervising and managing

  • Manage, directly and indirectly, multi-disciplinary teams including cleaning, maintenance, grounds, and security.

Risk

  • Perform risk assessments for the site facility.
  • Develop tactical plans to address and/or mitigate identified risk elements.
  • Ensure facility management site manual is up to date at all times and relevant to NBI’s activities.
  • Actively participate in the Business Continuity Plan implementation and assigned role.

Commercial

  • In conjunction with the Procurement Department, overseeing and agreeing on contracts and providers for services including but not limited to security, cleaning, and catering.
  • Ensure contractors are managed throughout their involvement with the NBI teams whilst on-site e.g. safety files are acquired and training provided prior to contract work commencing and completed work signed-off.
  • Monitor contractor and service provider performance in terms of agreed service levels and contracts.

Efficiency

  • Advising on and implementation of energy, utility, and resource efficiency and cost-effectiveness.

Maintenance

  • Ensuring that basic facilities are well-maintained.
  • Managing any refurbishments, renovations, and office moves.

Financial

  • Setting and managing budgets whilst ensuring cost- effectiveness.
  • Full utilisation of SAP-ERP where appropriate.
  • Ensure all costed work activities are recorded.

Regulatory

  • Ensure the facilities are maintained to meet regulations in terms of national, municipal, environmental, health, safety, and security regulations and standards.

Safety Health and the Environment

  • Manage the site safety, cleaning, waste disposal, security, and parking arrangements.
  • Controlling hazardous waste substances on site.
  • Appropriate stewardship and maintenance of the grounds and environs.

Projects and contracts

  • Overseeing Facility/building projects, renovations, or refurbishments.

Communication and interaction with stakeholders

  • Drafting reports and making written recommendations.
  • Utilisation of help desk facility and/or SAP.

People management

  • Ensuring the effective management of the department/team by actively contributing to and supporting NBI’s people management agenda, including leave, overtime, and resource management, management of misconduct with NBI’s HR framework, promoting employee engagement, etc.
  • Setting both departmental and individual objectives in order to meet NBI’s strategic objectives, in the form of individual performance plans.
  • Evaluate and manage employee performance and implement corrective or remedial actions as required.
  • Identifying, supporting, and implementing learning and development needs in collaboration with People Management.
  • Providing developmental, coaching, and job enrichment opportunities to maximize employees’ potential.
  • Support transformation, the execution, and achievement of NBI’s EE plan, diversity, and inclusion within their respective departments.

 

Core Competencies

  • Business Impact
  • Leading and Influencing Others
  • Personal Leadership
  • Managing Relationships
  • Written and verbal communication skills
  • Analytical and problem-solving skills
  • Deductive and logical reasoning
  • Decision-making
  • The ability to effectively lead and manage teams and projects
  • Team working
  • Attention to detail
  • Commercial awareness and business acumen
  • Customer service
  • Organisation, time management, prioritising and the ability to handle a complex, varied workload

 

In line with the Employment Equity Act, preference will be given to those applicants whose appointment will address the demographic imbalances in our workforce profile.

Due to the nature of the business, pre-employment, routine and exit medical examinations are compulsory.

All personal information received will be processed in accordance with The Protection of Personal Information Act No. 4 OF 2013.

To be considered for this position, please email your CV to This email address is being protected from spambots. You need JavaScript enabled to view it. with the name of the vacancy for which you are applying in the subject line.

Closing Date: 20 April 2022

If you have not had a response from us within 30 days after the closing date, kindly accept that your application has been unsuccessful.



 

We use cookies on our website. Some of them are essential for the operation of the site, while others help us to improve this site and the user experience (tracking cookies). You can decide for yourself whether you want to allow cookies or not. Please note that if you reject them, you may not be able to use all the functionalities of the site.